Creating a hyperlink in an Outlook email message is easy. Typing a
web address automatically creates a hyperlink to that address.
Alternatively, using the Insert Hyperlink option (on the Insert tab in Outlook 2007 and 2010) lets you create a hyperlink on standard text without displaying the web address.
But what if you want to create a link that takes the reader to a different spot in the email message itself? For example, you want a Table of Contents at the beginning of a large email. Or you want to create a glossary of terms at the end of an email. In Outlook, this can be done by inserting Bookmarks into the email, and then creating Hyperlinks pointing to those Bookmarks.
*Note: Hyperlinks only work in email formatted as HTML or Rich Text. Plain Text emails cannot include hyperlinks.
To create internal links with an Outlook email:
1. Create a new email message.
2. In the message body, type your email. For example, you may have a newsletter formatted similar to this:
3. For each of the destination points, or where you want to land after clicking a link, select the text. You can select the text by highlighting it with your mouse. In the newsletter example, select the text for Heading 1 below the Table of Contents.
4. On the Insert tab, click on Bookmark.
5. Create a Bookmark name. It cannot contain spaces. Once you type the Bookmark name, click the Add button.
6. Continue steps 3 through 5 for each destination point in your email.
7. After you create Bookmarks for each destination, go to the beginning link. This is where we will insert a Hyperlink to the Bookmarks.
8. In this newsletter example, we go to the first Heading 1 under the Jump to: section. Select the text that will be the Hyperlink.
9. On the Insert tab, click on Hyperlink.
10. In the left column of the Insert Hyperlink window, click on Place in This Document.
11. The click on the appropriate Bookmark. In this example, I would click on Heading1.
12. Then click the OK button.
13. Repeat steps 8 through 12 for each Hyperlink.
Your email now has Hyperlinks to other places inside your email message. Here is a screenshot of the finalized newsletter example:
But what if you want to create a link that takes the reader to a different spot in the email message itself? For example, you want a Table of Contents at the beginning of a large email. Or you want to create a glossary of terms at the end of an email. In Outlook, this can be done by inserting Bookmarks into the email, and then creating Hyperlinks pointing to those Bookmarks.
*Note: Hyperlinks only work in email formatted as HTML or Rich Text. Plain Text emails cannot include hyperlinks.
To create internal links with an Outlook email:
1. Create a new email message.
2. In the message body, type your email. For example, you may have a newsletter formatted similar to this:
3. For each of the destination points, or where you want to land after clicking a link, select the text. You can select the text by highlighting it with your mouse. In the newsletter example, select the text for Heading 1 below the Table of Contents.
4. On the Insert tab, click on Bookmark.
5. Create a Bookmark name. It cannot contain spaces. Once you type the Bookmark name, click the Add button.
6. Continue steps 3 through 5 for each destination point in your email.
7. After you create Bookmarks for each destination, go to the beginning link. This is where we will insert a Hyperlink to the Bookmarks.
8. In this newsletter example, we go to the first Heading 1 under the Jump to: section. Select the text that will be the Hyperlink.
9. On the Insert tab, click on Hyperlink.
10. In the left column of the Insert Hyperlink window, click on Place in This Document.
11. The click on the appropriate Bookmark. In this example, I would click on Heading1.
12. Then click the OK button.
13. Repeat steps 8 through 12 for each Hyperlink.
Your email now has Hyperlinks to other places inside your email message. Here is a screenshot of the finalized newsletter example:
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